8 July 2013 — RI President Ron Burton, plus Club Leadership

MESSAGE FROM THE PRESIDENT

Don’t miss this week’s program, consisting of a short RI video introducing us to new President Ron Burton, as well as a guide to the roles and responsibilities of Club leadership. I look forward to everyone’s comments online.

Sara Vasquez
President, 2013-2014
Rotary E-Club of The Greater San Fernando Valley

THIS WEEK’S PROGRAM

RonBurton

 

 

 

 

 

 

 

 

 

This week’s program opens at the “macro” level, as we meet our new Rotary International President, Ron Burton.  Enjoy this brief video from Rotary International; and if you haven’t yet read the article about him in the July 2013 Rotarian Magazine, get to know him there as well.

Then we move to the “micro” level, with a lot of words–all of which we recommend highly. Every Rotary Club should be a functioning team, with officers and committee chairs in place to coordinate efforts and steer the ship, but everyone on board to play an important role. We’ll be back to explain more after the video.

Ron Burton: Engaging Rotary Changing Lives EN from Rotary International on Vimeo.

And now…here’s the Club stuff.  As we said, it’s a lot of words but we encourage you very strongly to consider all of this and find what grabs you.  As members of a smaller Rotary Club, each of us takes on multiple roles.  The idea is to “act as if” we have 25 members already, so that when we do have a larger team, able to do even more service and have even more fun doing it, the structures of a functioning Rotary Club are already in place.

Following is the language from the Rotary International manuals dedicated to each of the five “Standing Committees” which every Rotary Club in the world should have in place.  We have them in place, but so far these teams within the teams consist largely of the Committee Chair.  Let’s each find at least one mini-team to join, and preferably two…even the Chairs…and we can all learn about the different functions of a Rotary Club and move towards leadership positions ourselves.

We also share the duties of the Chairs with everyone, so you can start preparing for your turn to guide an important part of our Club in the future.

It is a lot of information.  Read what you can; come back later for more; but take this opportunity to see the menu of options available to you as part of this great team called a Rotary Club.

ADMINISTRATION COMMITTEE (2013-2014 Char PDG Nancy Schmidt)

The role of the club administration committee is to conduct activities associated with the effective operation of the club. It is only through efficient club operations that a Rotary club can provide service to its community, retain members, and develop leaders for the club, district, and Rotary International.

The responsibilities of the club administration committee, summarized:

•  Develop committee goals to help achieve the club’s annual goals.

•  Organize regular and special programs.

•  Manage club member communications and maintain the club website and social media sites.

•  Promote fellowship among club members.

•  Help the club secretary track club attendance.

•  Conduct any other activities associated with the effective operation of the club.

COMMITTEE CHAIR:

To prepare for your term as committee chair, learn what will be expected of you and your committee by the club’s board of directors and members, your district, and Rotary International. There are several things you should do before you take office to prepare for your role. In addition to attending training sessions at the district assembly, you should:

•  Meet with the outgoing committee chair

•  Review your club’s bylaws to become familiar with your club’s procedures and regulations

•  Review your club’s strategic plan and develop annual goals to support it

•  Select and prepare your committee members with the president-elect

•  Create subcommittees as needed (programming, club newsletter and website, fellowship, and attendance)

•  Develop a communication plan for the year

•  Determine what additional responsibilities or duties your club has for your committee

Good preparation will lead to a productive year. Once you take office, you will have the following major responsibilities:

•  Manage your committee’s budget.

•  Work with other committees in your club and with your district committee on multi-club activities or initiatives.

•  Plan and conduct regular committee meetings and activities.

•  Monitor progress toward your committee goals, and report committee activities and progress to the club president, board of directors, and the full club.

COMMITTEE MEMBERS:

(Club Secretary and Treasurer “should” be members of the Administration Committee; in our E-Club the Secretary also serves as Committee Chair, but this is not required nor will it necessarily be true in our Club forever.)

Work with the president-elect to select committee members to fill vacancies and conduct planning meetings before the start of the year. For continuity, committee members should be appointed for three years. When selecting new members, consider the following characteristics:

•  Organizational skills

•  Knowledge of Rotary policies

•  Communication and writing skills

•  Design or publishing experience

•  Computer and Internet skills

Once your committee is formed, it is your responsibility to prepare members for the coming Rotary year. Determine how to use the skills and interests of your members, and delegate tasks accordingly. You can prepare committee members by

•  Informing them of the committee’s ongoing activities and plans related to the club’s strategic plan

•  Pairing new committee members with more experienced ones

•  Encouraging communication with counterparts in other clubs

•  Sharing the resources available to your committee

•  Giving members a list of district activities and meetings

FOUNDATION COMMITTEE (2013-2014 Chair Roy Glickman)

The Rotary Foundation is the charitable arm of Rotary International and is supported solely by contributions from Rotarians and friends of the Foundation. Through Foundation grants, Rotarians are able to advance world understanding, goodwill, and peace through the improvement of health, the support of education, and the alleviation of poverty.

The role of the club Rotary Foundation committee is to develop and implement a plan to support the Foundation through participation in grant projects and activities and through financial contributions.

The committee’s responsibilities, summarized:

•  Develop committee goals to achieve club Foundation goals for the coming year.

•  Educate club members about the Foundation. [Ed. Note: this is the key!]

•  Encourage and facilitate participation in Foundation grants and activities.

•  Ensure that your club and its members contribute to The Rotary Foundation.

•  Ensure that your club is qualified to receive Rotary Foundation grants and that it maintains a system for managing grant funds as outlined in the club memorandum of understanding.

•  Conduct inspirational Foundation-focused club programs at least four times a year.

•  Contact your district Rotary Foundation committee chair to find alumni or volunteers to relate their experiences with The Rotary Foundation.

•  Work with the service projects committee to develop signature and sustainable projects.

COMMITTEE CHAIR:

To prepare for your term as committee chair, learn what will be expected of you and your committee by the club’s board of directors and members, your district, and Rotary International. There are several things you should do before you take office to prepare for your role. In addition to attending training sessions at the district assembly, you should

•  Meet with the outgoing club Rotary Foundation chair

•  Review your club’s bylaws to become familiar with your club’s procedures and regulations

•  Review your club’s strategic plan and develop annual goals to support it

•  Select and prepare your committee members with the president-elect.

•  Create subcommittees as needed (global grants, district grants, fundraising, annual giving, major gifts, PolioPlus, and Rotary Peace Centers)

•  Develop a communication plan for the year

•  Determine what additional responsibilities or duties your club has for your committee

Good preparation will lead to a productive year. Once you take office, you will have the following major responsibilities:

•  Manage your committee’s budget.

•  Work with other committees in your club and with your district committee on multi-club activities or initiatives.

•  Plan and conduct regular committee meetings and activities.

•  Monitor progress toward your committee goals, and report committee activities and progress to the club president, board of directors, and the full club.

•  Oversee the qualification process to be eligible to receive Rotary Foundation global grants.

COMMITTEE MEMBERS:

Work with the president-elect to select committee members to fill vacancies and conduct planning meetings before the start of the year.  For continuity, committee members should be appointed for three years. When selecting new members, consider whether they have international, volunteer, or fundraising experience.

Once your committee is formed, it is your responsibility to prepare members for the coming Rotary year. Determine how to use the skills and interests of your members and delegate tasks accordingly. You can prepare committee members by

•  Informing them of the committee’s ongoing activities and plans related to the club’s strategic plan

•  Pairing new committee members with more experienced ones

•  Encouraging communication with counterparts in other clubs using the district directory

•  Sharing the resources available to your committee

•  Giving members a list of district activities and meetings

MEMBERSHIP COMMITTEE  (2013-2014 Chair Mel Powell)

The role of the membership committee is to develop and implement an action plan for membership development. To be effective, a Rotary club needs members. Your club’s ability to serve the community, support The Rotary Foundation, and develop leaders capable of serving Rotary beyond the club level is directly related to the size and strength of its membership base.

The responsibilities of the club membership committee, summarized:

•  Develop committee goals to achieve club membership goals for the coming year.

•  Educate and train club members about the importance of recruitment and retention of members.

•  Conduct classification surveys to ensure that club members’ occupations and businesses reflect current business and community needs.

•  Develop a membership action plan to improve member satisfaction that involves surveying members and initiating changes in response to their feedback to ensure that the club remains relevant to its members.

• Conduct club assessments to ensure that membership development and retention efforts are successful.

• Work with the public relations committee to create a positive club image that is attractive to prospective and current members.

• Sponsor newly organized clubs in your district, if applicable.

COMMITTEE CHAIR:

To prepare for your term as committee chair, learn what will be expected of you and your committee by the club’s board of directors and members, your district, and Rotary International. There are several things you should do before you take office to prepare for your role. In addition to attending training sessions at the district assembly, you should

•  Meet with the outgoing committee chair

•  Review your club’s bylaws to become familiar with your club’s procedures and regulations

•  Review your club’s strategic plan and develop annual goals to support it

•  Select and prepare your committee members with the president-elect

•  Create subcommittees as needed (identifying new members, retention, new-member orientation, and mentoring)

•  Develop a communication plan for the year

•  Determine what additional responsibilities or duties your club has for your committee

Good preparation will lead to a productive year. Once you take office, you will have the following major responsibilities:

•  Manage your committee’s budget.

•  Work with other committees in your club and your district committee on multi-club activities or initiatives.

•  Plan and conduct regular committee meetings and activities.

•  Monitor progress toward your committee goals, and report committee activities and progress to the club president, board of directors, and the full club.

COMMITTEE MEMBERS:

Work with the president-elect to select committee members to fill vacancies and conduct planning meetings before the start of the year. For continuity, committee members should be appointed for three years. When selecting new members, consider the following characteristics:

•  Professional experience in recruiting, marketing, or sales

•  Thorough knowledge of Rotary

•  Outgoing and sociable personality

Once your committee is formed, it is your responsibility to prepare members for the coming Rotary year. Determine how to use the skills and interests of your members and delegate tasks accordingly. You can prepare committee members by

•  Informing them of the committee’s ongoing activities and plans related to the club’s strategic plan

•  Pairing new committee members with more experienced ones

•  Encouraging communication with counterparts in other clubs using the district directory

•  Sharing the resources available to your committee

•  Giving members a list of district activities and meetings

PUBLIC RELATIONS COMMITTEE  (2013-2014 Chair Patty Givant)

The role of the club public relations committee is to develop and execute a plan to tell the public about Rotary and promote the club’s service projects and activities. Having strong public relations ensures that communities around the world know that Rotary is a credible organization that meets real needs. When a Rotary club has a positive public image, current members are motivated to be active and prospective members are eager to join.

The responsibilities of the club public relations committee, summarized:

•  Develop committee goals to achieve the club’s public relations goals for the coming year.

•  Become familiar with RI public relations resources.

•  Create awareness of club activities and projects among club members, media, and the community. [THE KEY, says a follow-up page in the Manual!]

•  Understand the components of public relations that will help you promote Rotary to the community.

•  Know Rotary’s key messages and be able to use them when speaking in public.

•  Work with the club membership committee to support their recruitment efforts.

COMMITTEE CHAIR:

To prepare for your term as committee chair, learn what will be expected of you and your committee by the club’s board of directors and members, your district, and Rotary International. There are several things you should do before you take office to prepare for your role. In addition to attending training sessions at the district assembly, you should

•  Meet with the outgoing committee chair

•  Review your club’s bylaws to become familiar with your club’s procedures and regulations

•  Review your club’s strategic plan and develop annual goals to support it

•  Select and prepare your committee members with the president-elect

•  Create subcommittees as needed (media relations, advertising/marketing, and special events)

•  Think about the kinds of activities your club can undertake to improve its public image and attract new members

•  Develop a communication plan for the year

•  Determine what additional responsibilities or duties your club has for your committee

Good preparation will lead to a productive year. Once you take office, you will have the following major responsibilities:

•  Manage your committee’s budget.

•  Work with other committees in your club and your district committee on multi-club activities or initiatives

•  Plan and conduct regular committee meetings and activities.

•  Monitor progress toward your committee goals, and report committee activities and progress to the club president, board of directors, and the full club.

COMMITTEE MEMBERS:

Work with the president-elect to select committee members to fill vacancies and conduct planning meetings before the start of the year. For continuity, committee members should be appointed for three years. When selecting new members, consider the following characteristics:

•  Professional media experience

•  Strong speaking, writing, or photography skills

•  Familiarity with social networking sites

•  Website development experience

•  Prominent community work

Once your committee is formed, it is your responsibility to prepare members for the coming Rotary year. Determine how to use the skills and interests of your members and delegate the tasks accordingly. You can prepare committee members by

•  Informing them of the committee’s ongoing activities and plans related to the club’s strategic plan

•  Pairing new committee members with more experienced ones

•  Encouraging communication with counterparts in other clubs using the district directory

•  Sharing the resources available to your committee

•  Giving members a list of district activities and meetings

SERVICE PROJECTS COMMITTEE (2013-2014 Chair Brenda Bradford)

Service Above Self is Rotary’s principal motto, which means that every Rotarian is responsible for finding ways to improve the quality of life in his or her community and in those around the world through service.

The role of the committee is to lead the club’s service initiatives and to help develop and implement educational, humanitarian, and vocational service projects that benefit the local community and communities in other countries.  The responsibilities of the club service projects committee, summarized:

•  Develop committee goals to achieve club service project goals for the coming year.

•  Conduct service projects that include needs assessments, planning, and evaluation.

•  Identify opportunities for signature projects that will increase your club’s recognition in the community.

•  Work with other organizations, volunteers, and committee members to maximize the impact of your projects.

•  Lead efforts to raise funds for projects.

• Understand liability issues that affect your club projects and activities.

• Work with the club public relations committee to promote service projects.

• Reach out to clubs locally and internationally for partnership, fellowship, service, and volunteer activities.

COMMITTEE CHAIR:

To prepare for your term as committee chair, learn what will be expected of you and your committee by the club’s board of directors and members, your district, and Rotary International. There are several things you should do before you take office to prepare for your role. In addition to attending training sessions at the district assembly, you should

•  Meet with the outgoing committee chair

•  Review your club’s bylaws to become familiar with your club’s procedures and regulations

•  Review your club’s strategic plan and develop annual goals to support it

•  Select and prepare your committee members with the president-elect

•  Create subcommittees as needed (vocational, community, international, new generations, and fundraising)

•  Develop a communication plan for the year

•  Determine what additional responsibilities or duties your club has for your committee

Good preparation will lead to a productive year. Once you take office, you will have the following major responsibilities:

•  Manage your committee’s budget.

•  Work with other committees in your club and your district committee on multi-club activities or initiatives.

•  Plan and conduct regular committee meetings and activities.

•  Monitor progress toward your committee goals, and report committee activities and progress to the club president, board of directors, and the full club.

COMMITTEE MEMBERS:

Work with the president-elect to select committee members to fill vacancies and conduct planning meetings before the start of the year. For continuity, committee members should be appointed for three years. Committee members should be enthusiastic about hands-on service projects. When selecting new members, consider the following characteristics:

•  Profession related to community development or service

•  International study or travel experience

•  Community volunteer experience

Once your committee is formed, it is your responsibility to prepare members for the coming Rotary year. Determine how to use the skills and interests of your members and delegate tasks accordingly. You can prepare committee members by

•  Informing them of the committee’s ongoing activities and plans related to the club’s strategic plan

•  Pairing new committee members with more experienced ones

•  Encouraging communication with counterparts in other clubs using the district directory

•  Sharing the resources available to your committee

•  Giving members a list of district activities and meetings

 

The opinions expressed by guest speakers are those of the speaker(s) and not necessarily of the Rotary E-Club of The Greater San Fernando Valley or its members. No endorsement is implied. Programs are presented for informational purposes only.

(end)

1 response to 8 July 2013 — RI President Ron Burton, plus Club Leadership

  1. Enjoyed getting to know Ron Burton through this week’s video.

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